Litigation Legal Assistant

We are currently seeking a Litigation Legal Assistant to join our Edmonton office.  Please review the following and if this sets out that perfect opportunity for you, we look forward to hearing from you.

Key Responsibilities:

• Daily correspondence, document preparation, dictation, drafting and filing court documents;
• File preparation and management;
• Book court dates, questionnings and communicate with other parties;
• Conduct searches and carry out investigation through internet and other means;
• Liaise with legal assistants, paralegals, lawyers and clients on file progress;
• General administrative duties including entering time and preparing accounts;
• Other duties as required.

Key Competencies:

• An understanding of various litigation proceedings.
• Good computer skills with experience in MS Outlook, Excel and Word.
• Strong attention to detail, oral and written communication skills.
• Ability to multi-task, work under pressure and meet deadlines.
• Excellent interpersonal skills and the ability to interact confidently with paralegals, lawyers and clients.
• Strong teamwork skills.

Education/Experience Required:

• Graduate of recognized Legal Assistant (Paralegal/Law Clerk) program preferred.
• Minimum three years’ litigation experience.

To apply for this position, please contact Jodi Horb at jhorb@brownleelaw.com.  We thank all candidates for their interest however only those selected for an interview will be contacted.  Thank you.

E-Discovery Specialist 

We are currently seeking an E-Discovery Specialist to join our Edmonton office.  Please review the following and if this sets out that perfect opportunity for you, we look forward to hearing from you.

Key Responsibilities:

• Provides user support for e-discovery imaging & document database related issues in accordance with best practices.
• Assists in developing, preparing and maintaining standards and best practices for using the firm’s e-discovery solutions and processes.
• Assists in assessing and determining legal team requirements and instructions for the successful implementation of e-discovery solutions in specific matters.
• Assists in organizing and managing the input and quality control of data into databases by internal resources and by third party vendors.  The data will include databases, scanned images, electronic documents, transcripts of proceedings and other evidence.
• Assists in tracking the status of projects – including those sent to external vendors – and provides regular project status reports to the legal teams to ensure that projects are completed within the approved budget and on time.
• Supports external access to the firm’s e-discovery systems by approved outside users, such as lawyers working away from the office, clients, witnesses and co-counsel.
• Assists in educating and supporting the litigation team in the best practice use of the firm’s e-discovery solutions and processes, and assists the legal team in identifying cost and efficiency benefits in using litigation technology.
• Provides occasional end user training.
• Provides first-tier user support and direction for all local users of the firm’s e-discovery software.
• Supports end users by customizing e-discovery software, including fields and forms to accommodate data entry or review.

Key Competencies:

• Good understanding of legal concepts and procedures.
• Experience with litigation support software and a good understanding of the practical requirements of e-discovery.
• Strong computer skills, and an enthusiasm for e-discovery software and electronic discovery.
• Strong decision making and project management skills.
• Strong attention to detail and the ability to work under pressure and meet deadlines.
• Excellent interpersonal skills and the ability to interact confidently with lawyers, clients and outside vendors.
• Strong organization and multi-tasking skills.
• Strong oral and written communication skills.
• Strong strategic and analytical thinking skills.
• Strong teamwork skills.

Education/Experience Required:

• An undergraduate degree from an accredited university or a college degree in paralegal studies.
• Six or more years as a litigation paralegal, working on complex litigation matters.

To apply for this position, please contact Jodi Horb at jhorb@brownleelaw.com.  We thank all candidates for their interest however only those selected for an interview will be contacted.  Thank you.

Finance & Payroll Administrator

We are currently seeking a Finance & Payroll Administrator to join our Edmonton Office.  We offer competitive salaries, benefits, a matching RSP plan and have the reputation of a great place to work!

Purpose of Role

The Finance & Payroll Administrator is a combined position that supports the Finance Manager by providing analytical reporting, advice and guidance on future financial plans.  Providing advice and practical support to all internal stakeholders including developing, executing and managing focused accounting practices.  Responsible for the accurate and timely processing of semi-monthly payrolls and draws, reconciling and analyzing general ledger accounts, preparing monthly reports by applying fundamental accounting practices and utilizing his/her extensive knowledge of payroll and accounting systems and best practices.

Key Responsibilities

• Analyzing and reconciling of all general ledger accounts
• Oversee and process the monthly draws and semi-monthly payrolls
• Prepare and publish timely monthly, quarterly and annual financial statements
• Assist in the preparation of the Monterey, Spyglass, and Brownlee annual budgets
• Balance and prepare all year-end payroll accounts and prepare T4s, T5s, etc. on a timely basis
• Reconcile and process the Firm benefits plans
• Maintain existing personnel and develop new processes within Aderant accounting software
• Maintaining and reconciling Partner’s accounts (Parking, LTD, Memberships etc.)
• Supporting and backing up of other Finance positions
• Supervising and providing guidance to accounting staff
• Prepare worksheets and payment of cash distribution, unallocated income, dividends and Director fees
• Manage the Firm’s liabilities (e.g. insurance premiums, Law Society dues and ALIA fees, etc.)
• Review reconciliation of various accounts for month-end purposes
• Monitor and report on any issues that arise with any of the trust or general accounts
• Assist external auditors with queries
• Participating in special projects and other duties as assigned

Key Competencies

• Undergraduate education in Finance, Commerce, Economics or a relevant field
• CPA or CMA preferred
• Comprehensive knowledge of payroll systems, principles and practices including federal and provincial regulations
• A minimum of 5 years of progressive accounting and payroll experience, preferably in a professional services environment
• Knowledge of financial reporting concepts and quantitative analysis methods
• Advanced knowledge of MS Excel
• In-depth understanding of legal and business environments with a strong sense of professionalism and work ethic
• Excellent written and verbal communication skills
• Strong organization and teamwork skills
• Ability to protect and maintain confidential and sensitive information
• Highly motivated, proactive and enthusiastic team player
• Ability to work in a fast-paced, high-pressure environment, with strong attention to detail and the ability to work under pressure and meet deadlines
• Availability to work overtime