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Office Manager – Edmonton

Job Title: Office Manager             
Location: Edmonton (in-office)  
Job Type: Permanent, Full-time 
Reports To: Chief Operating Officer                          

About Us:

Brownlee LLP is a full-service law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, reflects this commitment.

Position Overview:

The Office Manager is a key member of the firm’s administrative leadership team, responsible for overseeing the day-to-day operations of the local office. This role requires a proactive, organized, and adaptable professional who can manage people, processes, and resources in a confidential and deadline-driven legal environment.  The ideal candidate has prior experience in a law firm or professional services setting and understands that the Office Manager will play a critical role in maintaining a productive and professional legal practice by ensuring lawyers are well-supported, staff are well-managed, and operations run smoothly.

Key Responsibilities:

• Operations:
• Oversee daily office operations, including facilities management, supplies, and equipment.
• Support billing, timekeeping, and client intake procedures.
• Assist with the creation of the office budget (which forms part of the annual operating budget) and track expenses against said budget.
• Assist with the maintenance of firm policies and procedure documents.
• Supervision:
• Supervise, train, and mentor support staff (legal assistants, paralegals, and administrative personnel), including performance evaluations and minor conflict management.
• Manage schedules, assignments, and workflows to ensure lawyers receive timely support.
• Culture:
• Promote a collaborative, respectful, and inclusive office culture aligned with the firm’s values.
• Act as a liaison between lawyers and staff to facilitate effective communication and resolve operational issues.
• Plan firm functions, staff meetings, and recognition events to build morale and engagement.
• Provide coverage and support to the HR Coordinator regarding staff and lawyer recruiting, onboarding, and offboarding.

Qualifications and Competencies:

• Post-secondary education certification with a focus on Business Administration and/or Human Resources;
• A minimum of 7 years of experience with at least 2 years as an Office Manager (or similar senior role) within a professional services environment, ideally at a law firm;
• Superior organizational skills, with the ability to proactively problem-solve and manage competing priorities;
• Strong professional presence and conduct;
• Established knowledge of Microsoft office suite software (e.g., Word, Excel, Teams);
• Ability to work in a fast-paced environment, with strong attention to detail; and
• Superior oral and written communication skills with a collaborative and diplomatic operational style.

What We Offer:

• Competitive salary and comprehensive benefits package.
• Fitness reimbursement, parking, and an RRSP matching program.
• Professional development and continuing education support

How to Apply:

Please submit your resume and a cover letter to JoinBrownlee@brownleelaw.com, highlighting your relevant experience and interests.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

HR Coordinator

Job Title: HR Coordinator            
Location: Edmonton (in-office)  
Job Type: Permanent, Full-time 
Reports To: Chief Operating Officer                          

About Us:

Brownlee LLP is a full-service law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, reflects this commitment.

Position Overview:

The HR Coordinator provides HR support to the firm’s administrative leadership team, tasked with facilitating the various HR functions for all offices, including recruiting, onboarding and offboarding, record keeping, and general HR administration. This role requires a proactive and organized person who can succeed in a confidential and deadline-driven legal environment. The ideal candidate has prior experience in a law firm or professional services setting and understands that the HR Coordinator will play an integral role in maintaining a productive and professional legal practice.

Key Responsibilities:

• Recruitment and Onboarding:
• Facilitate the recruitment process including posting ads, performing pre-screenings, and booking interviews.
• Facilitate onboarding activities including preparing offer letters, document packages, coordinating office and systems setup, and scheduling orientations.
• Employee Life Cycle:
• Facilitate the annual performance review cycles, including sending out forms and preparing raise letters.
• Assist with leaves administration and facilitate work accommodations processes.
• Support offboarding activities such as scheduling and facilitating exit interviews.
• Administration and Record Keeping:
• Answer basic questions about company policies and forms.
• Maintain the HR records of the firm including personnel records and tracking sheets, forwarding any items having a payroll impact to the Payroll Coordinator for processing.
• Assist with annual salary surveys.
• Participate in and support the firm’s Health & Safety Committee.

Qualifications and Competencies:

• Post-secondary education certification in Human Resources;
• 2-4 years of experience in an HR capacity within a professional services environment;
• Superior organizational skills, with the ability to manage competing priorities;
• Strong professional presence and conduct;
• Established knowledge of Microsoft office suite software (e.g., Word, Excel, Teams);
• Ability to work in a fast-paced environment, with strong attention to detail; and
• Superior oral and written communication skills.

What We Offer:

• Competitive salary and comprehensive benefits package.
• Fitness reimbursement and an RRSP matching program.
• Professional development and continuing education support

How to Apply:

Please submit your resume and a cover letter to JoinBrownlee@brownleelaw.com, highlighting your relevant experience and interests.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Legal Assistant – Insurance Litigation (Vancouver)

We are currently seeking a Legal Assistant – Insurance Litigation to join our Vancouver team.  Please review the following, and if this sets out the perfect opportunity for you, we look forward to hearing from you.

 Key Responsibilities:

• Daily correspondence, document preparation, dictation, drafting, and filing court documents.
• File preparation and management.
• Book court dates, questionings, and communicate with other parties.
• Conduct searches and carry out investigations through the internet and other means.
• Liaise with legal assistants, paralegals, lawyers, and clients on file progress.
• General administrative duties, including entering time and preparing accounts.
• Other duties as required.

Key Competencies:

• An understanding of various litigation proceedings.
• Good computer skills with experience in MS Outlook, Excel, and Word.
• Strong attention to detail, and oral and written communication skills.
• Ability to multitask, work under pressure, and meet deadlines.
• Excellent interpersonal skills and the ability to interact confidently with paralegals, lawyers, and clients.
• Strong teamwork skills.

Education/Experience Required:

• Graduate of a recognized Legal Assistant, Paralegal or Law Clerk program preferred.
• Minimum two years of litigation experience.

Pay: CA$55,000.00 - CA$65,000.00 per year

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, which is a reflection of this commitment.

If you believe that you would make a positive contribution to our Insurance Litigation Team, please submit your resume to: averity@brownleelaw.com

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Paralegal – Litigation (Vancouver)

Key Responsibilities:

• Organizing and review of client records for purpose of production, including initial relevance review and coding in eDiscovery platform.
• Preparing of Lists of Documents (including preparation of Schedule records) using eDiscovery platform.
• Preparing witness and expert briefing binders.
• Trial preparation.
• Importing production of all parties to eDiscovery platform using processing or load files.
• Organizing exhibits, requests, pleadings and motion materials.

Key Competencies:

• Good understanding of legal concepts and procedures.
• Working knowledge of litigation support software (i.e. IPRO) and a good understanding of the practical requirements of e-discovery.
• Advanced computer skills i.e. Microsoft Office, Outlook, document management systems and an enthusiasm for e-discovery software.
• Strong attention to detail, organization, communication skills and the ability to work under pressure and meet deadlines.
• Positive work ethic and attitude along with strong teamwork skills.
• Excellent interpersonal skills and the ability to interact confidently with lawyers and clients.

Education/Experience Required:

• Post-secondary diploma/certificate from an accredited paralegal/legal assistant program (successful career history will be considered).
• 3+ years as a Paralegal, working on litigation matters (i.e. insurance defence, personal injury).

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

To apply for this position, please forward your resume and cover letter to JoinBrownlee@brownleelaw.com We thank all candidates for their interest however only those selected for an interview will be contacted.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

We are currently seeking a Litigation Legal Assistant to join our Edmonton office to work with senior lawyers in our insurance defense group.  Please review the following and if this sets out that perfect opportunity for you, we look forward to hearing from you.

Key Responsibilities:

• Daily correspondence, document preparation, dictation, drafting and filing court documents.
• File preparation and management including electronic filing of emails and documents.
• Book court dates, questionings and communicate with other parties.
• Conduct searches and carry out investigation through internet and other means.
• Liaise with legal assistants, paralegals, lawyers and clients on file progress.
• Update lawyers’ schedules on a daily basis.
• General administrative duties including entering time and preparing accounts.
• Other duties as required.

Key Competencies:

• An understanding of various litigation proceedings.
• Good computer skills with experience in MS Outlook, Excel and Word.
• Strong attention to detail, oral and written communication skills.
• Ability to multi-task, work under pressure and meet deadlines.
• Excellent interpersonal skills and the ability to interact confidently with paralegals, lawyers and clients.
• Strong teamwork skills.

Education/Experience Required:

• Graduate of a recognized Legal Assistant, Paralegal or Law Clerk program preferred.
• Minimum five years’ litigation experience, preferably in insurance defense.
• Salary is commensurate with experience and responsibilities.

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

To apply for this position, please forward your resume and cover letter to JoinBrownlee@brownleelaw.com We thank all candidates for their interest however only those selected for an interview will be contacted.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

We are currently seeking a motivated and dynamic Legal Assistant in our Municipal department within our Edmonton office.

Please review the following list of skills and experience. If this describes you, and you are looking for a rewarding career opportunity in a busy, profession and yet collegial and fun office environment, we look forward to hearing from you.

Key Responsibilities:

• Draft, review and prepare routine correspondence, reporting letters, legal documents and tribunal pleadings.
• Maintain efficient filing (principally electronic), file diarization and calendar systems for senior lawyers.
• Coordination and management of lawyers’ calendar and appointments, deadlines and billings.
• Communicate with client contacts on routine matters.
• Conduct, review and report on title searches, off-title searches, and real estate related due diligence.
• Assist with the preparation and review of legal documents.
• Liaise with legal assistants, paralegals, lawyers and clients on file progress.
• General administrative duties including scanning documents, conducting internal conflict searches and opening and closing files.
• Overall management of senior lawyers’ practice.

Key Competencies:

• Transferrable skills from other practices including insurance litigation or administrative law litigation.
• Excellent computer skills with experience in Adobe PDF, MS Outlook, Excel and Word.
• Strong attention to detail, oral and written communication skills, including strong proof reading, grammar and editing skills.
• Ability to efficiently manage time, work under pressure and meet deadlines.
• Follow instructions with minimal supervision and be able to thrive in a fast-paced, professional team environment.
• Excellent interpersonal skills and the ability to interact confidently with paralegals, lawyers and clients.
• Skilled in the use of dictation programs, including BigHand Go.
• Experienced with paperless files.
• A high level of professionalism in dealing with clients and other contacts.
• Strong teamwork skills.

Education/Experience Required:

• Graduate of a recognized Legal Assistant, Paralegal or Law Clerk program preferred.
• Minimum of three to five years’ legal assistant experience.

To apply for this position, please send your resume and cover letter to JoinBrownlee@brownleelaw.com   We thank all candidates for their interest however only those selected for an interview will be contacted.  Thank you.

Edmonton - Corporate Paralegal

We are seeking a detail-oriented and proactive Corporate Paralegal to join our Business Services team. This role is essential in supporting the lifecycle management of corporate entities, ensuring accuracy in corporate records, and maintaining regulatory compliance. You will work closely with lawyers, clients, and external professionals to execute corporate transactions and maintain high-quality corporate records.

Brownlee LLP offers competitive salaries, great benefits, a matching RRSP Plan and a fitness reimbursement.  Please review the following and if this sets out the perfect opportunity for you, we look forward to hearing from you.

Key Responsibilities:

• Maintain complete and current corporate records and minute books
• Prepare and file accurate documents with Corporate Registry
• Ensure compliance with annual and event-driven corporate obligations
• Collaborate effectively with lawyers, clients, and accountants
• Follow instructions thoroughly and execute reorganizations or transactions accurately
• Uphold meticulous attention to detail, file consistency, and record integrity
• Utilize ALF Professional software where applicable to support record management, document generation, and registry submissions
• Facilitate electronic document execution using DocuSign for timely and verifiable client signatures

Key Competencies:

• Possesses a high degree of initiative and self-motivation, with the commitment of being a team player who can work independently with minimal supervision
• Positive work ethic and attitude and the ability to exercise independent judgment
• Demonstrates strong attention to detail, time management and organizational skills
• Ability to work under pressure and manage multiple tasks in a fast-paced environment
• Advanced computer skills (i.e. Microsoft Office, Outlook and document management systems)
• Maintains professionalism, confidentiality and discretion
• Excellent interpersonal skills and the ability to interact confidently
• The successful candidate will work closely with several lawyers in a collaborative, team-based environment, supporting a variety of real estate files

Education/Experience Required:

• Post-secondary diploma or certificate from an accredited paralegal/legal assistant program (successful career history will be considered)
• CORES level 3 is preferred however CORES level 2 would be acceptable
• Strong understanding of corporate governance and regulatory filings
• Experience in proper execution of legal instructions relating to corporate structure, governance, and transactions is preferred however we are prepared to train a qualified candidate

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

If you believe that you would make a positive contribution to our Business Services Team, please submit your resume to: JoinBrownlee@brownleelaw.com

We thank all candidates for their interest; however, only those selected for an interview will be contacted.