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Administrative Assistant (6 Months Contract) – Edmonton

This is a 6-month contract position.

An administrative assistant with Brownlee LLP is the supportive force behind the Administrative team to ensure the success of our people and processes. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Key Responsibilities:

• Administration of firm policies and procedures
• Provide administrative support to the HR manager and assist with multiple ongoing projects
• Coordinate internal and external resources to expedite workflow
• Provide backup for reception: Answering calls, taking messages, and redirecting calls
• Support in onboarding and offboarding staff
• Key contact person for building facilities and issues
• Plan and prepare for staff functions and events
• Maintain a record-keeping system for files, contacts, and staff
• Other duties as assigned

Education and Experience:

• Post-secondary education certification, preferably in Business Administration or a similar field
• A minimum of 2 years as an Administrative Assistant (or similar role) within a professional services environment, ideally at a law firm
• Superior organizational skills, with the ability to proactively problem-solve and manage competing priorities
• Strong professional presence and conduct
• Established knowledge of Office 365 (e.g., Word, Excel, PowerPoint)
• Ability to work in a fast-paced environment, with strong attention to detail
• Superior oral and written communication skills with a collaborative and diplomatic operational style
• Excellent organizational skills; ability to prioritize, handle competing tasks and ability to meet urgent deadlines
• Demonstrated ability to work independently and to collaborate successfully in a team environment

*Must have a valid driver’s license and access to a reliable vehicle.

How to Apply:

Please submit your resume and a cover letter to snaeem@brownleelaw.com, highlighting your relevant experience and interests.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Summary

We are currently seeking a Legal Assistant – Insurance Litigation to join our Edmonton team.  Please review the following and if this sets out the perfect opportunity for you, we look forward to hearing from you.

Key Responsibilities:

• Daily correspondence, document preparation, dictation, drafting, and filing court documents.
• File preparation and management.
• Book court dates, questionings, and communicate with other parties.
• Conduct searches and carry out investigations through the internet and other means.
• Liaise with legal assistants, paralegals, lawyers, and clients on file progress.
• General administrative duties, including entering time and preparing accounts.
• Other duties as required.

Key Competencies:

• An understanding of various litigation proceedings.
• Good computer skills with experience in MS Outlook, Excel, and Word.
• Strong attention to detail, and oral and written communication skills.
• Ability to multitask, work under pressure, and meet deadlines.
• Excellent interpersonal skills and the ability to interact confidently with paralegals, lawyers, and clients.
• Strong teamwork skills.

Education/Experience Required:

• Graduate of a recognized Legal Assistant, Paralegal or Law Clerk program preferred.
• Minimum two years of litigation experience.

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

If you believe that you would make a positive contribution to our Litigation Team please submit your resume to: snaeem@brownleelaw.com

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

About Us:

Brownlee LLP is a “full-service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

We are seeking a highly organized and discreet Office Manager to ensure the smooth and efficient operation of our office.

Position Overview:

The Office Manager is a key member of the firm’s administrative leadership, responsible for overseeing the day-to-day operations of the Calgary office. This role requires a proactive, organized, and adaptable professional who can manage people, processes, and resources in a confidential and deadline-driven legal environment.  The ideal candidate has prior experience in a law firm or professional services setting and understands that the Office Manager will play a critical role in maintaining a productive and professional legal practice by ensuring lawyers are well-supported, staff are well-managed, and operations run smoothly.

Key Responsibilities:

• Supervise, train, and mentor support staff, including legal assistants, paralegals, and administrative personnel.
• Manage daily schedules, assignments, and workflows to ensure lawyers receive timely support.
• Conduct performance evaluations, coaching, and corrective actions when necessary.
• Coordinate recruitment, onboarding, and offboarding of administrative team members.
• Oversee daily office operations, including facilities management, supplies, and equipment.
• Assist with staff and lawyer onboarding, scheduling, and internal communications.
• Ensure compliance with firm policies, legal filing systems, and confidentiality protocols.
• Support billing, timekeeping, and client intake procedures.
• Manage office budget and expenses.
• Act as a liaison between lawyers and staff to facilitate effective communication and resolve operational issues.
• Help plan firm functions, staff meetings, and recognition events to build morale and engagement.
• Promote a collaborative, respectful, and inclusive office culture aligned with the firm’s values.

Qualifications:

• 5+ years of experience in office management, preferably in a legal or professional services environment
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of discretion and ability to handle conflict resolution and confidential information
• Familiarity with legal terminology and law firm operations
• Proficiency in Microsoft Office Suite; experience with legal billing or file management software is a plus
• Bachelor’s degree preferred; equivalent experience considered

What We Offer:

• Competitive salary and comprehensive benefits package
• Fitness reimbursement, parking, and an RRSP matching program.
• Professional development and continuing education support

How to Apply:

Please submit your resume and a cover letter to snaeem@brownleelaw.com, highlighting your relevant experience and interests.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.