Join our Team.

We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a key role in supporting the daily operations of the office, ensuring administrative processes run smoothly, and serving as a valuable resource to management and support staff.

Key Responsibilities:

• Assist in maintaining a professional, organized, and functional office environment, including setting up office spaces/workstations, monitoring office and common area upkeep, and addressing maintenance concerns.
• Coordinate building facilities, maintenance requests, and office-related issues, including liaising with building management, contractors, and external service providers as required.
• Support the firm’s file management, including but not limited to file opening, file closing and records management.
• Maintain and monitor the firm's limitations system, including:  Tracking key dates, limitation periods, and deadlines, updating records and generating reminders and assisting in ensuring compliance with applicable limitation periods and court deadlines.
• Provide daily backup reception coverage, including:  answering incoming calls, taking and forwarding messages, redirecting calls to the appropriate individual, greeting clients and visitors and responding to general inquiries.
• Perform other duties as assigned.

Qualifications:

• Certificate or diploma in Office Administration, Business Administration, or a related field is considered an asset.
• Minimum 1-2 years of administrative experience in a professional office environment.
• Previous law firm experience is considered a strong asset.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Exceptional attention to detail and accuracy.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to work independently while maintaining a collaborative team-oriented approach.
• Strong problem-solving and customer service skills.
• Professional, reliable, and committed to maintaining confidentiality.

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

If you believe that you would make a positive contribution to our Administration Team, please submit your resume to: snaeem@brownleelaw.com  

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Edmonton – HR Assistant

We are seeking a motivated and detail-oriented HR Assistant to join our Administration team. Reporting to the HR Manager, this role is ideal for a recent graduate or early-career HR professional who is looking to build a career in human resources within a professional services environment.

The HR Assistant provides administrative and operational support to the Human Resources Manager and assists with a variety of HR functions, including employee onboarding and offboarding, record keeping, staff events, and general HR administration.

The successful candidate will be highly organized, proactive, and able to manage confidential information with discretion and professionalism.

Key Responsibilities:

• Administration of firm policies and procedures.
• Support employee communications and engagement initiatives.
• Assist in planning and coordinating firm events, employee recognition programs, wellness initiatives, and social activities.
• Assist with pre-employment activities, including but not limited to: 
• Maintenance of job board ads,
• Pre-screenings, and
• Interview booking. 
• Assist with onboarding activities, including but not limited to:
• Prepare a new hire documentation package,
• Prepare onboarding packages,
• Coordinate office and systems setup for new employees, and
• Conduct new hire orientations.
• Track employee information and other HR-related data.
• Participate in and support the firm’s Health & Safety Committee.
• Perform other duties as assigned.

Qualifications:

• Diploma or degree in Human Resources, Business Administration, Commerce, or a related field.
• 1–3 years of experience in an HR, administrative, or professional office environment.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

If you believe that you would make a positive contribution to our Administration Team, please submit your resume to: snaeem@brownleelaw.com 

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Summary

We are currently seeking a Real Estate Paralegal to join our Edmonton office.  Brownlee LLP offers competitive salaries, great benefits, a matching RRSP Plan and a fitness reimbursement.  Please review the following and if this sets out the perfect opportunity for you, we look forward to hearing from you.

Key Responsibilities:

• Prepare residential and commercial real estate files from opening to closing
• Process purchase transactions, prepare mortgages, refinancing and supplemental documents, prepare interim/final reports to parties
• Prepare statement of adjustments, report to mortgagee and purchaser in a timely manner
• Prepare sale transactions, trust letters, deposit funds to meet closing date
• Maintain client files and diarize critical deadlines, prepare client accounts and correspondence
• Utilize conveyancing software to process correspondence related to real estate files
• Liaise with realtors, financial institutions, clients and other law firms regarding all aspects of real estate transactions
• Build and maintain positive relations with clients, bankers, realtors and other parties integral to the completion of the transactions

Key Competencies:

• Possesses a high degree of initiative and self-motivation with the commitment of being a team player that can work independently with minimal supervision
• Positive work ethic and attitude and the ability to exercise independent judgment
• Demonstrates strong attention to detail, time management and organizational skills
• Ability to work under pressure and manage multiple tasks in a fast paced environment
• Advanced computer skills (ie. Microsoft Office, Outlook and document management systems)
• Maintains professionalism, confidentiality and discretion
• Excellent interpersonal skills and the ability to interact confidently
• The successful candidate will work closely with several lawyers in a collaborative, team-based environment, supporting a variety of real estate files.

Education/Experience Required:

• Post-secondary diploma or certificate from an accredited paralegal/legal assistant program (successful career history will be considered)
• Experience in residential real estate is preferred however we are prepared to train a qualified candidate

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

If you believe that you would make a positive contribution to our Business Services Team, please submit your resume to: snaeem@brownleelaw.com

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

We currently have an opening for the position of Help Desk/Information Systems Support in our Vancouver office.  Please review the following and if this sets out the perfect opportunity for you, we look forward to hearing from you.

Duties and Responsibilities

• Primary responsibility will be to respond to helpdesk tickets (calls, emails, etc.) for all offices and to be available for on-site support in the Vancouver office when required.
• Help to manage and maintain accounts, mailboxes, etc. using Active Directory, Entra, Exchange Admin (Online), etc.
• Support, troubleshoot, and resolve issues with general applications used daily including (but not limited to) Microsoft Windows, Microsoft Office, Teams, Zoom, Webex, Chrome, etc.  As well as non-standard applications used for things like Document Management, Accounting, E-discovery, etc.
• Provide system training/onboarding to new users.
• Assist with equipment moves, swaps, and deployment, etc. (i.e. replacing old equipment and setting up new stations, printers, etc.)
• Provide On-site support for AV Equipment, Virtual Meeting setups, etc., when required.
• Responsible for managing and maintaining local office inventory (laptops, desktops, projectors, servers, printers, etc.)

Education and Experience

• College diploma in Computer Systems, Systems Administration or related technical discipline.
• In lieu of training an equivalent amount of directly related experience may be considered.

Other Requirements

• Good analytical problem-solving skills, ability to troubleshoot and resolve application problems.
• Excellent communication, interpersonal skills, and telephone manners;
• Ability to correspond with lawyers and staff as well as create end user documentation.
• Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques.
• Patience, flexibility and an ability to deal with and manage difficult situations.
• Capacity to adapt to different work schedule (week, weekends and statutory holidays) when required.
• Able to respond in person on-site when needed, sometimes with short notice.
• Willingness to learn new software applications.
• Experience with Microsoft Server, Active Directory (Entra), and Exchange (Online) is an asset.
• Proficient with using and troubleshooting Microsoft Office 2019+ and Windows 10+.
• Capable of assisting with heavy lifting.
• Ability to exercise strategic thinking and problem-solving skills in managing complex situations.
• Ability to respond outside normal business hours when required.

Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services.  Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

If you believe that you would make a positive contribution to our IT Team, please submit your resume to: snaeem@brownleelaw.com

We thank all candidates for their interest; however, only those selected for an interview will be contacted.